Including payment terms on invoices
Add professional payment terms to set clear expectations.
Why include payment terms?
Adding payment terms to your invoices:
- Sets clear expectations for when payment is due
- Provides legal protection (especially for B2B)
- Reduces payment disputes
- Makes your invoices look more professional
How to add payment terms
- Open the Create Invoice dialog
- Scroll to Optional Sections
- Check "Include Payment Terms"
- Enter your payment terms in the text area
Your payment terms will appear on the PDF invoice.
Suggested payment terms
For business clients (B2B)
Click to copy prompt
For individual clients (B2C)
Click to copy prompt
Using the Payment Terms Generator
Not sure what to write? Use our free Payment Terms Generator tool:
- Go to Payment Terms Generator
- Answer a few questions about your business
- Get professionally-worded payment terms
- Copy and paste into your invoice
The generator creates terms tailored to your industry and client type.
Due date presets
RemindToPay offers quick presets for common payment terms:
| Preset | Due date calculation |
|---|---|
| Due on receipt | Same day as invoice |
| 7 days | Invoice date + 7 days |
| 14 days | Invoice date + 14 days |
| 30 days | Invoice date + 30 days |
| Custom | Choose any date |
Select a preset and the due date is calculated automatically.
Learn more about due date presets
Payment terms on your PDF
When payment terms are included, your invoice PDF shows a dedicated Payment Terms section below the totals.
This ensures your clients see the terms clearly and can't claim they weren't aware.
B2B vs B2C: What's the difference?
Business-to-Business (B2B):
- You can charge statutory late payment interest
- Late Payment of Commercial Debts Act applies
- Can claim fixed compensation for late payment
- Common terms: Net 14, Net 30
Business-to-Consumer (B2C):
- Consumer protection rules apply
- Terms must be "fair" under consumer law
- No statutory late payment interest
- Keep terms simple and clear
FAQs
Are payment terms legally binding?
Yes, when your client has agreed to them. Include them in your terms of service and on invoices for maximum protection.
Should I include payment terms on every invoice?
It's good practice, especially for new clients. Consistent terms help set expectations.
Can I save my payment terms as a template?
Invoice templates with saved payment terms are coming soon.
What happens if a client pays late?
For B2B clients, you may be entitled to charge interest under the Late Payment Act. For B2C, follow up with payment reminders.
Related resources
Related: Creating invoices · Due date presets
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