Payment Reminder Email Templates for UK Service Providers

Staring at a blank screen, trying to write a payment reminder that doesn't sound pushy or desperate? You're not alone. Here are templates you can copy and customise, plus examples of how professional reminders actually look.

Before We Start: The Right Tone

Your payment reminders should be:

• Professional - This is a business transaction
• Friendly - You have an ongoing relationship
• Clear - No ambiguity about amount or due date
• Action-oriented - Make it easy to pay

They should NOT be:

• Apologetic ("Sorry to bother you...")
• Aggressive ("Pay immediately or else...")
• Passive-aggressive ("Just wondering if you forgot...")

Template 1: Friendly Advance Reminder (7 Days Before)

Subject: Upcoming: [Student]'s January payment

Body: Hi [Parent Name],

Just a friendly heads-up that [Student]'s tutoring payment of £[Amount] is due on [Due Date].

You can pay easily by card using the button below, or by bank transfer if you prefer.

[Pay Now Button]

Bank transfer details: Sort code: XX-XX-XX Account: XXXXXXXX Reference: [Student]-JAN

Let me know if you have any questions!

Best, [Your Name]

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Template 2: Due Date Reminder

Subject: Payment due: [Student]'s tutoring - £[Amount]

Body: Hi [Parent Name],

This is a reminder that [Student]'s tutoring payment of £[Amount] is due today.

You can pay by card (instant) or bank transfer:

[Pay Now Button]

Bank transfer details: Sort code: XX-XX-XX Account: XXXXXXXX Reference: [Student]-JAN

Thanks for your prompt payment!

[Your Name]

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Template 3: First Overdue Reminder (7 Days)

Subject: Friendly reminder: [Student]'s tutoring payment

Body: Hi [Parent Name],

I hope you're well! I noticed that [Student]'s tutoring payment of £[Amount] is now a week overdue.

No worries if it's slipped your mind - you can pay quickly using the link below:

[Pay Now Button]

If you've already paid by bank transfer, please ignore this reminder and accept my thanks!

Best, [Your Name]

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Template 4: Second Overdue Reminder (14 Days)

Subject: Payment overdue: [Student]'s tutoring - £[Amount]

Body: Hi [Parent Name],

Your payment of £[Amount] for [Student]'s tutoring is now two weeks overdue.

Please arrange payment at your earliest convenience:

[Pay Now Button]

If there's any issue I should know about, please get in touch.

Thanks, [Your Name]

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Template 5: Final Notice (21+ Days)

Subject: Urgent: Outstanding payment - £[Amount]

Body: Hi [Parent Name],

Despite previous reminders, your payment of £[Amount] for [Student]'s tutoring remains outstanding (now [X] days overdue).

Please arrange payment immediately to avoid any interruption to lessons.

[Pay Now Button]

If you're experiencing difficulties, please contact me so we can discuss options.

[Your Name]

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Why These Templates Work

1. Progressive urgency - Tone escalates naturally from friendly to firm
2. Clear amounts and dates - No ambiguity about what's owed
3. Easy payment - Card payment button makes action simple
4. Professional - Not personal, not aggressive

The Problem With Manual Reminders

These templates work, but manually sending them has issues:

• Inconsistency - Sometimes you send them, sometimes you don't
• Time - Copy-pasting and customising takes effort
• Awkwardness - You're still the one sending them
• Tracking - Hard to remember who's received what

The Automated Alternative

RemindToPay sends these reminders automatically based on your schedule. The emails:

• Look professional (not like a mass mailout)
• Include a one-click payment link to your client's portal
• Show your business name (not "RemindToPay")
• Stop automatically when the client pays

Your clients receive friendly, professional reminders without you having to press send.

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Want to stop manually sending payment reminders? RemindToPay automates the process while keeping it personal. Try free with up to 5 clients.

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Automate Your Payment Reminders

These templates work great - but sending them manually still takes time and feels awkward.

RemindToPay sends professional payment reminders automatically:

• Before due date - Friendly heads-up
• On due date - Clear reminder with payment link
• After due date - Firmer follow-up sequence

Your clients get the right message at the right time. You don't have to think about it.

Start free with up to 5 clients → - no credit card required.